Jun 292016

RE:  Internship Collaborative System Development
From: Kathy Jacobson, Broadwell Hill
To: Constantine, Athens’ Own, Halley, Intern and others interested in the internship program collaborative venture
Date: 6/24/16

Process Description:
Internship Project Collaboration:

Collaborative Unified Command System: Broadwell Hill – Athens’ Own

  • Broadwell Hill Stewardship
    • IC/Liaison: Kathy Jacobson, RN Transition Midwife & Forest Farmer

Athens’ Own Motto: Vision, Act on Your Vision, Network Your Actions

Athens’ Own Vision

re: educational internship program

  • collaborative, win-win, mutually beneficial
  • It takes a village to raise a child – assist students and future generations
  • Interns as Athens’ Own team members building systems
  • Streamline with OU academic studies
  • Collaborate with OU and Develop pipelines for business/student collaboration
  • Collaborate with Athens’ Own business partners to provide additional on-job training
  • address gaps / weak links
  • increase understanding of sustainability / resilience
  • custom designed per student
    • assessment
    • inquiry based approach
    • situational learning

Athens’ Own Resilience Worker Readiness Certificate criteria to provide

    • affirmation and reference:
      • Athens’ Own certifies successful completion
        • participants have basic skills,  the best of the best capable of keeping up with a modern business’s innovation, ideas and creativity.

SMART assignment:

    • 6/24/16  CF to KJ
      • S – specific
        • collaborative co-learning process experience via Athens’ Own Internship program
        • review Intern Log and provide feedback
        • pursue improvement processes
      • M – measurable
        • feedback will be posted within the on-line Internship Communication Hub
          • collaborative web site architecture – draft submissions
          • review of guidance documents, development of synopsis and system check-list for all team members – draft submissions
          • tracking with demonstrated improvement measures
            • system processes
            • interns
      • A – attainable
        • kj – personal passion, skill and available resources: weak link – time availability
          • wearing too many hats within the BWH ICS system; need to expand ICS – team member delegation
          • need to improve writing efficiency and skill; scale back writing time to increase efficiency with time management, maximized effort
      • R – relates (personal, business, collaborative goals; is it a win-win, mutually beneficial opportunity?)
        • kj
          • personal practice, continual improvement processes, life-long learning, co-learning community
          • professional RN assessment and life coach services, health & well-being basic need sector group
        • kj/bwh & cf ao: shared visions, goals, ventures toward sustainable systems of preparedness, mitigation, response and resilience
          • Internships: shared interests in collaboration, systems development/precautionary principle, communication, Holistic Management decision-making/seven generation stewardship, ICS/UCS team management system, focus educational co-learning outreach to help address needs, develop skills, enhance the collaborative conduits for the local town-gown flow while also conveying information about our autonomous businesses and inter-independent systems of collaboration.
          • fulfills both of our desired quality of life goals, heart of service: assisting our younger collaborative partners, future generations and maximizing our adaptive abilities to numerous high risk, high likelihood risks.
        • interns: academic/real world employment, change agent skill development
        • OU & other academic programs:  real world adjunct to programs
        • collaborative partners:  participation and access to pool of resources
      • T- time:
        • 1:1 mentorship with interns, check-in meetings with cf/ao
        • 24 hour turn around upon receipt of documents, posting of assignments
        • self motivated direction: access on-line documents, participate in conversation
        • self motivated direction – expand assignment to include homework and systems building:
          • review of all the Internship guidance materials
          • synopsis
          • checklist
          • collaboration hub
        • kj feeling stressed about addition of another project but also finding the effort to be very invigorating and meaningful
        • co-creative process toward improvements, system development to reduce time expenditures in the future
        • Time accounting:
          • 6/24/16 10 hrs – reading on-line, internship instructions, summarizing concepts/keywords, items to focus on during reviews
          • 6/25/16 10 hrs – collaborative website architecture, document development
          • 6/26/16 10 hrs – continued
          • 6/27/16  10 hrs – continued
          • 6/28/16  9 hrs face to face collaboration
            • 7-8 am kj/cf meeting
            • 9 – 3:45 pm kj/hd
              • Halley confirmed 6/29/16 plans: 9-2pm at BWH on
            • 5-615 pm kj/cf
          • 6/29/16  face to face collaboration
            • 7-8 am  kj/cf meeting
            • 9 – 2 pm  kj/hd
              • hd arrival:
                • 10 am No call, No Show
                  • 10:10 arrival said she sent text about delay
                    • kj didn’t see texts, again reinforced value of telephone call

Draft Review process:

  • Guidance Document
    • Intern Log evaluation
      • initial author: kj
        • 6/24/16  initial with on-going development
          • final input date into system for test applications
      • Target Audience:
        • Athens’ Own decision-making and project development team, including interns and collaborative partners
        • Specifically to help future collaborative mentors but also to help interns get with the program
          • Log Checklist, SWOT analysis for review of logs are in process
          • Resilience Worker Readiness program criteria checklist is also in process
          • Printable and On-line forms are in the realm of vision


      • Interns may be pushing the boundaries of comfort as this is a Resilience Recruit boot camp experience
        • situational co-learning within a new paradigm, new territory for most
        • Fun collaborative learning adventure
          • Mentors should:
            • input to help meet the needs of the intern
            • fun, positive, goal-oriented, self-improvement processes, win-win
            • learn to learn within a continuous improvement feedback loop
            • Provide objective feedback related to key concepts inclusion – checklist, criteria
            • Provide subjective feedback related to personal interpretations of concepts and suggested improvements
              • SWOT analysis format in process

The interns need to demonstrate learning process via their log entries.

A log entry does not have to initially demonstrate skill proficiency and comprehension with each and every document.  Your review will help us identify strengths, weaknesses, opportunities for improvement and threats to the sustainability of the program and the intern’s successful completion of the program (SWOT analysis).

    • Does the log entry address any of the following:
      • Title
      • Date, author
        • improvement? hot link to personal info page – bio, cover, resume, holistic goal?
      • link with incident command management system
      • clear assignment (SMART format)
      • target audience
        • Supervisor, Mentors, Cohorts/peers, collaborative partners, interested individuals?
      • big picture of activities and linkages
      • connectedness:
      • how it relates to personal life, academic, career goals?
      • how it relates to learning objectives?
      • how it relates to win-win, mutually beneficial collaboration with Athens’ Own?
      • how it helps answer “what does Athens’ Own do?”
      • does it include information that should go into FAQ?
      • does it offer helpful info for collaborative partners around the globe?
      • writing skills
      • spelling & grammar
      • thought development
      • organization
      • motivation
      • timeliness
          • Here is what I know, here is what I can do, and I want to learn more. How can I help?
          • Learning Journey – be present every day, every task
            • life-long learning
            • desire to learn
            • openness
            • questions
          • active participation
          • enthusiasm
          • Teamwork
          • Collaborative Culture
          • Community Building & Networking
          • Sustainability
          • Resilience
          • Skill development
            • overlap with holistic goal, academic, career goals, etc.
          • processes & systems
            • Holistic Management
            • Incident Command System
          • Resilience Recruit
            • positive adaptation to perceived adversity
            • adaptation strategies & tactics
            • initiative (self-motivated, self-directed)
            • take notes
            • ask questions
          • Athens’ Own History
          • Linked with Reference documents
            • demonstrates thorough research

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